Move-out Procedures

In early summer, apartments turn over, residents move out, and new ones move in.  Here are some tips and guidelines to help with for a smooth move-out.  Be sure to follow these move-out procedures and contact management to schedule your move-out inspection.

Trash & Unwanted Items:

When moving out,  you will have tons of unwanted stuff: trash, unwanted furniture, clothes, paper, books, clutter, and last semester’s supplies, all of which can cause a huge pain when moving out of your apartment at the end of your lease.  So move out & pitch in by donating any unwanted items and recycling anything recyclable, instead of throwing the stuff away!

Any unwanted clothes, electronics, furniture, household items, etc. can be taken to Goodwill, located at 1310 Richmond Road.  Some charities will even come and pick up the items. Contact the following charities to schedule a pick-up: Habitat For Humanity 757-596-5553 (click here to see what items Habitat ReStore will accept), CHKD 757-476-5437, DAV 757-220-0839, and Good Samaritan 757-877-0644.  Similarly, please make an effort to recycle the following items by placing them in the recycling bin in the parking lot.

Doing all of this will help those in need in the Williamsburg community and greatly reduce the amount of waste that is taken to our landfills.

Before and when using the dumpster, please remember to:

  • Please use the recycling receptacle for all recyclables.
  • Use the dumpster only for ordinary garbage, trash, and debris from your apartment,
  • NOT PUT CARDBOARD & CARDBOARD BOXES INTO THE DUMPSTER.  Instead, break down any cardboard boxes and put them in the recycling receptacle located next to the dumpster. Remove all garbage, trash, and debris from your apartment in a clean and safe manner,
  • Place all garbage, trash, and debris in trash bags, and tie them, before taking them and putting them into the dumpster,
  • Do not place garbage, trash, furniture, appliances, or debris outside of, behind, or against the dumpster.

Also, please do not leave furniture including, but not limited to, mattresses, box springs, sofas, beds, tables, desks, etc. in, behind, or next to the dumpster.  These items will not be thrown away and you may be charged a disposal fee for disposing of these items.  Instead, please take these items to or have them picked up by a charity or to the James City County Landfill.


As a reminder, here are the Move-Out procedures noted in King & Queen Apartments’ Rules & Regulations:

  1. Move-out Inspections will be conducted by the Managing Agent. You will be notified in advance of the date and time frame the inspection will be conducted.

  2. You must confirm, in writing, to the Managing Agent if you will or will not attend the inspection. A Move-out Inspection is made only after Tenant has completely vacated and the Dwelling Unit has been completely cleaned and emptied.

  3. Tenant is encouraged, but not required, to be present at the move-out inspection.

  4. Tenant must notify Managing Agent, in writing, if Tenant wishes to be present at the Move-out Inspection. Managing Agent will provide the date and time the inspection will be conducted.

  5. If Tenant does not want to be present at the Move-out Inspection, Tenant shall notify Managing Agent, in writing.

  6. A room-by-room inspection will be made of the entire Dwelling Unit, including interior, appliances, windows, blinds, doors, etc.

  7. If Tenant fails to show up at the scheduled time, the inspection report will be final, the Tenant will not be allowed back into the Dwelling Unit to correct and defects.

Security Deposits & Cleaning:

At move-out or vacancy, for the return of the Security Deposit, Tenants must adhere to the Return of the Security Deposit section of the Rules & Regulation which states:

“At occupancy, upon Tenant’s move-in, Tenant occupied the Dwelling Unit after it was professionally cleaned by a cleaning company. Therefore, Tenant, upon move-out or vacancy at lease expiration, at Tenant’s expense, agrees to have the Dwelling Unit cleaned by a Landlord-approved cleaning company.

  1. Tenant shall refer to for a list of Landlord-approved cleaning companies. Tenant shall coordinate a date and time prior to move-out or vacancy for the Dwelling Unit to be cleaned. Tenant must schedule well in advance for the Dwelling Unit to be cleaned to ensure that the apartment is clean prior to the vacancy date given to Managing Agent.
  2. The Dwelling Unit shall be empty and free of all belongings and trash. Tenant may incur additional cleaning charges if Dwelling Unit is not ready to be cleaned at the agreed upon time or at the end of the Lease term.

A copy of the paid Landlord-approved cleaning company’s bill is required at the time of move-out. If Tenant does not arrange to have the Dwelling Unit cleaned by a Landlord-approved cleaning company prior to move-out, Landlord may hire an approved cleaning company to clean the Dwelling Unit. The cost to clean the Dwelling Unit, plus a $100.00 Coordination Fee, shall be deducted from the Tenant’s Security Deposit.”

The King & Queen Apartments website has a list of Landlord-approved cleaning companiesA copy of the paid Landlord-approved cleaning company’s invoice is required at the time of move-out.

As a reminder, the Security Deposit may not be used as the last month’s rent.

For more information, please refer to the “Return of Security Deposit” section of the King & Queen Apartments Tenant Handbook & Rules and Regulations.